Hey Rachel,

Great post – thank you for the detailed yet simple explanation of your workflow.

I’m a committed GTD user and my workflow consists of Sunrise Calendar, Todoist and Evernote for reference materials. I find the system works really well but of course I’m always on the lookout for refinements.

I’m trialling Omnifocus 2 at the moment and while I do really like it, I find it quite restrictive in a way that Todoist isn’t. For example in Todoist I have a set of colour-coded labels for 1. area of responsibility 2. context 3. energy required 4. time required 5. priority. Each task is assigned with 1 label from each of these areas. Todoist’s filters/search functions then make it super simple to refine what you’re looking at at any given time.

In addition, the web version, Gmail plugin, Android & Kindle apps just make it very hard to leave behind.

The downside is that Todoist Premium is a subscription-based service that costs about $30 a year which, over time, will really add up. Omnifocus’ review function is also a pretty key feature.

I’d be interested to hear how you deal with getting email into Omnifocus (external email client like Postbox perhaps?) and how you manage to apply energy and priority (beyond a single selection of flagged or not flagged).

Any shortcomings of Omnifocus you’ve noticed?